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Child Protection Policy

Gymfinity Kids Limited is committed to ensuring that those working with children and vulnerable adults adopt best practice to ensure the health, safety and welfare of the participants and staff.

The club will endeavour to promote the highest standards of care for all members, staff and officials by:

  • The adoption of the Gymfinity Kids Health, Safety and Welfare guidelines.
  • The adoption of Gymfinity Kids guidelines for the Protection of Children and Vulnerable adults.
  • The appointment of a Child Protection Officer to whom grievances or complaints can be made confidentially.
  • Ensuring that staff are suitably trained in Child Protection and Health, Safety and Welfare issues.
  • Ensuring that coaches and officials have been screened to confirm their suitability to work with children. Where appropriate this will include Criminal Record Bureau disclosure.
  • Ensuring that best coaching practice guidelines are followed at all times.
  • Ensuring that a minimum of two responsible adults are present at all training sessions or events and will remain until the last child has been collected from the venue.
  • Having a zero tolerance level or poor practice, bullying or any potential form of abuse.
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Golden Rules

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Safeguarding Vulnerable Adults and Children Policy

Policy statement

Gymfinity Kids has a duty of care to safeguard all children and young people involved in Gymnastics related activities from harm. All children have a right to protection, and the needs of disabled children and others who may be particularly vulnerable must be considered. GK will promote the safety and protection of all children involved in gymnastics activities through adherence to the Child Protection guidelines.


‘A Child’
A child is anyone who has not yet reached his or her 18th birthday. ‘Children’ therefore means ‘children and young people’ throughout. The fact that a child has reached 16 years of age, is living independently or is in further education, does not change their status or entitlement to services or protection under the Children Act 1989. The word child/children will be used throughout this policy.

‘Safeguarding children’
The process of protecting children from abuse or neglect, preventing impairment of their health and development, and ensuring they are growing up in circumstances with the provision of safe and effective care that enables children to have optimum life changes and enter adulthood successfully.

‘Child Protection’
Child protection is a part of safeguarding and promoting welfare. Effective child protection is imperative as part of the wider work to safeguard and promote the welfare of children. However, all agencies and individuals. However, all agencies and individuals should proactively work to safeguard and promote the welfare of children through good practise so that need for action to protect children from harm is reduced.

‘Who is responsible for safeguarding children’
Working Together 2006 says, “Safeguarding and promoting the welfare of children is the responsibility of the local authority (LA) working in partnership with other public organisations, the voluntary sector, children and young people, parents and carers, and the wider community” i.e. We are ALL responsible

Safeguarding is everyone’s responsibility. Therefore, everyone who works with young people and children has responsibility to keep them safe.

It is also important to recognise that some children and young people are more vulnerable than others. This may include children with specialist behavioural, physical and mental needs.

GKs goal is to create an environment where all children can achieve and be happy. All GK staff have a duty of care when working with children.

Responding to allegations or suspicions

It is not the responsibility of anyone working in GK to decide whether or not child abuse has taken place. However, there is a responsibility to act on any concerns by reporting these to the appropriate officer or the appropriate authorities. GK will assure all staff/volunteers that it will fully support and protect anyone, who in good faith reports his or her concern that a colleague is, or may be, abusing a child. Where there is a complaint against a member of staff there may be three types of investigation:

  • A criminal investigation,
  • A child protection investigation
  • A disciplinary or misconduct investigation.

The results of the police and child protection investigation may well influence and inform the disciplinary investigation, but all available information will be used to reach a decision.

Gymfinity Kids is committed to safeguarding children, this means sometimes we may need to share information and work in partnership with other agencies when there are concerns about a child’s welfare. Your personal information may be shared with theses agencies without prior consent.

Concerns outside the immediate sporting environment (e.g. a parent or carer)

Report your concerns to the Club Child Protection Officer, who should contact social services or police or the GK head office as soon as possible.

Gymfinity Kids Child Safeguarding Objectives

  • To promote positive practise and challenge bad practise
  • To ensure everyone who comes into contact with children is able to distinguish and recognise the signs of abuse, neglect and neglect and be able to respond accordingly.
  • To grow a capable and knowledgeable workforce.
  • To ensure that all coaches and staff are trained at an suitable level
  • To ensure that all staff working in GK and working with children have had the necessary pre-recruitment checks, safeguarding training and DBS checks.

GK Club Responsibilities

All GK centres must ensure that:

    • There is a designated child protection person at each site who takes the lead on all safeguarding issues. The responsibilities of this person should include.- Promotion the welfare of children and the importance of safeguarding
      – Responding to bad practise concerns
      – Liaising with local agencies such as social services if required
    • All GK staff and volunteers who are working with children receive suitable training updated every three years and have access to guidance on child protection, safeguarding and promoting the welfare of the children.
    • They support whistle blowing and feel that they can to raise concerns.
    • Confidentiality is maintained in relation to concerns and issues that arise.

Gymfinity Kids Good Practise Guidelines

      • Always working in an open environment (e.g. avoiding private or unobserved situations and encouraging open communication with no secrets).
      • Treating all young people/disabled adults equally, and with respect and dignity.
      • Always putting the welfare of each young person first, before winning or achieving goals.
      • Building balanced relationships based on mutual trust which empowers children to share in the decision-making process;
      • Making sport fun, enjoyable and promoting fair play.
      • Ensuring that if any form of manual/physical support is required, it should be provided openly and in relation to guidelines provided by the Coach Education Programme. Care is needed, as it is difficult to maintain hand positions when the child is constantly moving.
      • Involving parents/carers wherever possible. For example, encouraging them to take responsibility for their children in the changing room.
      • Giving enthusiastic and constructive feedback rather than negative criticism.
      • Recognising the developmental needs and capacity of young people and disabled adults – avoiding excessive training or competition and not pushing them against their will.
      • Securing parental consent in writing to act in loco parentis, if the need arises to administer emergency first aid and/or other medical treatment.
      • Keeping a written record of any injury that occurs, along with the details of any treatment given

Practise never to be condoned

      • Encourage children or adults to bully vulnerable children or adults verbally, racially or physically
      • Allow allegations to go unrecorded or unactioned
      • Text or use social networking sites with gymnasts or parents
      • Coaches must not provide intimate care i.e. toileting, assisting with changing.

Gymfinity Kids Staff Training

      • All GK staff to attend a recognised 3-hour good practice and child protection awareness training workshop / online course.
      • Relevant personnel to gain a national first aid training (where necessary)
      • All staff should have achieved coaching qualifications from a relevant governing body or GKs own SMART MOVES staff training programme

Use of photographic/filming equipment at Gymfinity Kids

There is research that some people have used sporting events as an opportunity to take inappropriate photographs or film footage of children. All clubs should be vigilant and any concerns should to be reported to the Club Child Protection Officer.

With regards to using filming as a coaching aid there is no intent to prevent club coaches and teachers using video equipment as a legitimate coaching aid. However, children and their parents/carers should be made aware that this is part of the coaching programme and their consent obtained, and such films should be stored safely.

If the club is commissioning a professional photographer or inviting the press to an event, it is important that they understand your expectations of them in relation to child protection. They must have identification which they wear throughout. Permission must be obtained by parents to take photos and videos.

All parents must sign a relevant photography waiver on joining GK. It should be noted that some parents do not want their child to be photographed or are not allowed (adopted /fostered children for example). Coaches and staff should take care to ensure this is adhered to at all times.

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Gymfinity Kids Membership Terms & Conditions

Download the Membership Terms & Conditions below.

Click here to view the Adyen certifications.

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Gymfinity Kids Waiver

Download the Gymfinity Kids Waiver

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From time to time we run promotional offers using promotional codes. The code must be used at the point of sign up to get the discount, a refund will not be issued if the code is not used. Joining offers are for new members only. Please see the full terms & conditions for further details.

Please note, zero joining fee offers exclude ‘coming soon’ and pre-opening clubs.

Price for Life

We’re happy to help! So please remember to speak to our membership service team before to make any changes, as this may affect the cost of your membership.

  • This introductory rate cannot be used in conjunction with any other offer.
  • Please note, if you cancel your membership or fail to pay your fees you will lose your price for life offer. If you do decide to leave and then wish to re-join you will pay the current selling price.
  • Your price for life offer cannot be transferred to another child, upgraded class or another Gymfinity Kids club. If you would like to add an additional class or add an additional child to your subscription you will pay the current selling rate.
  • If at a later date, you wish to change to a multi-hour class, for example our two-hour classes or squad classes, you will pay the difference from your price for life and any additional hours.
  • If your child moves from preschool to recreational class, you will pay the price for life rate at the original introductory offer rate i.e. an increase from the preschool price for life at £7.99 to the recreational price for life at £8.99 per class.
  • Applies to pre-opening clubs only, as an introductory offer which may be removed at any time.
3 Month Offer

We’re happy to help! So please remember to speak to our membership service team to make any changes, as this may affect the cost of your membership.

  • This introductory rate cannot be used in conjunction with any other offer.
  • Our 3-month offer allows you to sign up to our Gymfinity Kids club membership at a lower rate for the first 3 months, this rate will then increase after 3 months of being a member to the current selling price.
  • Please note, if you cancel your membership or fail to pay your fees you will lose your offer price. If you do decide to leave and then wish to re-join you will pay the current selling price.
  • Your offer cannot be transferred to another child, upgraded class or another Gymfinity Kids club. If you would like to add an additional class or add an additional child to your subscription you will pay the current selling rate.
  • Applies to pre-opening clubs only, as an introductory offer which may be removed at any time.
Refer a Friend

All Gymfinity Kids members are welcome to take part in the ‘refer a friend’ offer, for the chance to win a family trip to Disneyland Paris* T&C’s apply:

  • Offer is throughout the GK estate
  • To be in with a chance of winning you must: register your friends name and email address via the link on the GK newsletter. Your friend must join Gymfinity Kids. You must be a member to register a friend and must still be an active, paying member, not in default at the point of the competition being drawn. You must be over the age of 18yrs to enter.
  • You can refer as many friends as you like.
  • The prize is up to the value of £3000.
  • Winner selected at random
  • Prize is non-transferable, non-exchangeable and no cash alternative prize.
  • The winner is responsible for all related costs and the winner must organize their own travel insurance.
  • Prize includes, return economy flights, min 3star hotel, and breakfast.
  • The winner is solely responsible for insuring their have valid travel documentation inc: but not limited to: passports, visa, visa waiver.
  • In the event that for reasons beyond Gymfinity Kids reasonable control and not related to a winner, and we are unable to award the prize as described in the T&C’s we reserve the right to award a prize of similar nature & value at our sole discretion.
Money Back Guarantee

As per the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 you are entitled to cancel your membership and receive a full refund of any fees paid within 14 days of completing your membership application form. However, as per regulation 36 of Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, if you select to commence your membership immediately, or you ask us to start your membership early, you agree that if you subsequently cancel your membership within the 14 day period, you will be refunded any monies paid, less an amount for the membership you have already used. For example, if your membership fee is £15.00 per month and you cancel your membership after 10 days of it commencing (having asked us to start it immediately) we would refund you £10.00, keeping £5.00, which represents the membership you had used up to the point of cancellation.

In the instance of a party booking, a minimum of 50% of the party cost will be taken at the point of sign-up. You will be entitled to a full refund should you cancel more than one month before the party date, 50% refund if cancelling 2 weeks before and you can reschedule the party free of charge for another date if less the 2 weeks prior. In this instance you will not receive a refund. There will be no refund for cancelled children.

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